Glenfarg Community Council

Draft Minutes of meeting held on 9th January 2012 in Glenfarg Village Hall

 

Present

CCllrs Arnold, Johnston, MacKenzie (Chairman), Macpherson, Ponton and Watson.

 

By Invitation

Cllr Baird

 

Members of the Public

There was 1 member of the public present

 

Apologies

CCllrs Armstrong and Vaughan

Presentation to retiring councillor

CCllr MacKenzie on behalf of the council and the community of Glenfarg thanked Charlie Murison for his work of 20 years as a Community Councillor and Treasurer. He was presented with a certificate and a gift.

Previous Minutes

With the insertion of two extra items under AOCB, concerning necessary repairs to the Wicks O Baiglie Road and a dangerous dead elm by the B996, the minutes of 28th Nov 2011 were proposed by CCllr Ponton and seconded by CCllr Macpherson.

 

Matters Arising

  • The gate at Wallace Park car park has been repaired and replaced. It was reported that persons, believed to be members of Glenfarg Football Club, had been observed driving cars through the gate to the pavilion unnecessarily. CCllr Watson to write to the Football Club. Several CCllrs also reported that new tyre tracks showed vehicles had entered the park via the gap on the other side of the car park. CCllr Watson to contact P&KC to request closure of the gap.
  • Grit Bins are now in requested positions and have been filled.
  • Tractor issues – letters have recently been sent to four local farmers outlining issues and requesting discussions. No contact as yet.
  • Christmas decorations – to be discussed at next meeting
  • Neighbourhood Watch – CCllrs Arnold and Ponton had no progress to report. CCllr Arnold will put an item in the next newsletter, asking for volunteers.
  • Request for Glen Road Safety Audit – response from P&KC Traffic and Road Safety Engineer cited ongoing work plus 2 projects for new financial year to include anti skid surfacing on A912 north of access to Binn Farm. CCllr Macpherson queried whether this was the area where we had highlighted concerns. It was also felt the Council had not sufficiently responded to our request for a safety audit. CCllrs Arnold and Armstrong to raise at Binn Forum.
  • Fallen tree in Wallace Park – being removed by local person and CCllr Vaughan has informed P&KC that this matter is resolved.
  • Queen’s Jubilee – CCllr Watson has approached Fete Committee and they will discuss at next meeting on Jan 10th
  • Dead Elm– CCllr Vaughan had informed P&KC’s Tree and Woodland Officer who contacted the landowner. The tree still being in place, he has again made contact and been assured it will be felled very soon. CCllr Vaughan to report if this does not happen.
  • Wicks O Baiglie Rd repairs – P&KC’s Stuart D’All is working out extraordinary damage costs with nPower. CCllr Watson to request an update.
  • Flooding -  CCllr Macpherson raised concerns about overflowing culverts in several areas. Cllr Baird informed the CC that culverts should be cleared annually. Cllr Baird will inform the department of our concern and ask the next due date. She will suggest they contact the CC for more details.

Police Report

No police officer was available to attend on the night, due to a local incident. A written report was received on 10th, highlighting the following issues.

  • During the last few weeks, there has been several fire raising incidents reported in the Kinross area. Several vehicles, a building, a recycling bin have been set alight. Tayside Police ask that people are extra vigilant and immediately report anything suspicious.
  • Wallace Park – checks carried out re parking and no major issues found.  Will continue to monitor.
  • No reported crime or significant issue since date of last meeting.
  • Regular speed checks continue to being carried out on local arterial routes.  Warnings, conditional offers and reports to PF where necessary.

No discussion on these matters was possible at the meeting.

Treasurer’s Report

GCC – BALANCE ON ACCOUNT £4,615.77

Only transaction was payment for retiral gifts (£40).Note : includes £3,380 held for Village Hall adjacent land improvement

GCC INVESTMENT £6,000, 2.15% for 1 year till July 2012

NEWSLETTER – BALANCE £2,208.07. Shop donations from December issue £188 to date.

SCHOOL FUND £941

HBOS change of signatories forms sent to HBOS Due Diligence department with strongly worded letter on procedures and branch errors that has made this process unnecessarily lengthy. They have phoned and apologised for errors by branch.

Planning

The following planning applications have been reviewed since the last Council meeting:-

  1. Erection of a wind turbine on land 520 metres NE of Newhill Farm

CCllr Johnston informed the meeting that this turbine is to be erected on land within our CC area. He advised there were no grounds for objection.

2. Change of use of land and landscaping work for the formation of a horse arena at 4 East Blair Cottages, Glenfarg (in retrospect)

Application noted. No objection.

The following Applications have been approved by P&KC since the last Council meeting:-

  1. Alterations and extension to dwellinghouse  5 Gwendoline Row Drunzie
  2. Erection of 2 of steel portal framed sheds for workshop and testing facility Waste Recycling Centre Binn Farm

It was decided that the list of relevant planning applications and decisions would be noted in the community council minutes, with details of any objections. Full details would appear on the CC’s website, and the CC’s page of the newsletter would direct readers to the website for further information.

Website

CCllr Watson presented a paper on the two existing Glenfarg websites (CC’s website at glenfargcc.org.uk and community site at glenfarg.org). After discussion, it was decided that the CC would work towards merging the two sites into one, which would be owned by the community council and maintained by volunteer(s). The CC agreed to pay for web hosting, domain name and emails from its administration budget. There was discussion on whether to publish details of local businesses, with or without a charge. CCllrs Macpherson and Watson to put together a paper on possible options for the way forward. It was agreed that, after consultation with absent CCllrs, councillors’ photos would appear next to their names on the website.

Data Protection

The CC’s entry in the Register has been renewed. After discussion, it was agreed that all existing minutes (from 1991 onwards) should be kept as historical documents and CCllrs will aim to change them to electronic format and make them available on the website. It was also agreed that correspondence over two years old no longer active could be disposed. CCllr Watson to check that this did not conflict with P&KC policy.

AOCB

Arngask PS to Kinross HS Catchment Area – P&KC informed the CC that they are to hold consultation on this proposed change during period 2nd Feb to 30th March

Damage to the Glen Road at the first bridge over the river going north towards Perth. Cllr Baird to investigate 

Kinross-shire Forum of Community Councils CCllr Johnston had received an invitation for the CC to join or send an observer to the next meeting of this forum. After discussion, it was decided to decline the invitation. CCllr Watson to inform Mike Barnacle.

Milnathort CC’s leaflet CCllr Johnston recommended this leaflet as a method of promoting the work of the CC and inviting the public to attend meetings. Although some felt that the community was already aware of our meetings but chose not to attend, it was decided to supply leaflets to the shop and newsletter for a trial period. A member of the public pointed out by that more copies of the Agenda should be available at meetings.

Signed copies of the new Constitution had been received and were given to CCllrs

Damage to Temporary Drain Cover bottom of Church Brae has been reported

Notice of Closure of 19 Play Parks in Perth & Kinross has been circulated. None are within our area.

Community Benefit Fund Panel CCllr Ponton reported that the panel had not yet met to make any decisions on the current applications.

Newsletter CCllr Vaughan had provided the CC with details of income and expenditure. She had suggested that, as the costs of advertisements had remained static for several years, they should be increased. After discussion, it was agreed to halve CCllr Vaughan’s suggested increase for this year but build in modest increases in subsequent years. The possibility of some colour pages was discussed but left for consideration at a later date.

Dog Fouling in Wallace Park and other areas. CCllr Arnold to submit item in newsletter.

Overgrown hedge A member of the public requested action on the hedge between Kandy road end and Barley Mill track. CCllr Watson to write to Malcolm Curtis.

Damaged bus shelter on B996 at Callford road end. CCllr Arnold to report again

Damaged Road Sign has been reported by GDIB

Marquee Hire Charge to be discussed at next meeting. CCllr Vaughan to review

Date of next meeting –March 5th 2012 at 7.30pm

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