Draft Minutes of meeting held on 9^th January 2012 in Glenfarg Village Hall

Present

CCllrs Arnold, Johnston, MacKenzie (Chairman), Macpherson, Ponton and Watson.

By Invitation

Cllr Baird

Members of the Public

There was 1 member of the public present

Apologies

CCllrs Armstrong and Vaughan

Presentation to retiring councillor

CCllr MacKenzie on behalf of the council and the community of Glenfarg thanked Charlie Murison for his work of 20 years as a Community Councillor and Treasurer. He was presented with a certificate and a gift.

Previous Minutes

With the insertion of two extra items under AOCB, concerning necessary repairs to the Wicks O Baiglie Road and a dangerous dead elm by the B996, the minutes of 28^th Nov 2011 were proposed by CCllr Ponton and seconded by CCllr Macpherson.

Matters Arising

• The gate at Wallace Park car park has been repaired and replaced. It was reported that persons, believed to be members of Glenfarg Football Club, had been observed driving cars through the gate to the pavilion unnecessarily. CCllr Watson to write to the Football Club. Several CCllrs also reported that new tyre tracks showed vehicles had entered the park via the gap on the other side of the car park. CCllr Watson to contact P&KC to request closure of the gap.
• Grit Bins are now in requested positions and have been filled.
• Tractor issues – letters have recently been sent to four local farmers outlining issues and requesting discussions. No contact as yet.
• Christmas decorations – to be discussed at next meeting
• Neighbourhood Watch – CCllrs Arnold and Ponton had no progress to report. CCllr Arnold will put an item in the next newsletter, asking for volunteers.
• Request for Glen Road Safety Audit – response from P&KC Traffic and Road Safety Engineer cited ongoing work plus 2 projects for new financial year to include anti skid surfacing on A912 north of access to Binn Farm. CCllr Macpherson queried whether this was the area where we had highlighted concerns. It was also felt the Council had not sufficiently responded to our request for a safety audit. CCllrs Arnold and Armstrong to raise at Binn Forum.
• Fallen tree in Wallace Park – being removed by local person and CCllr Vaughan has informed P&KC that this matter is resolved.
• Queen’s Jubilee – CCllr Watson has approached Fete Committee and they will discuss at next meeting on Jan 10^th
• Dead Elm– CCllr Vaughan had informed P&KC’s Tree and Woodland Officer who contacted the landowner. The tree still being in place, he has again made contact and been assured it will be felled very soon. CCllr Vaughan to report if this does not happen.
• Wicks O Baiglie Rd repairs – P&KC’s Stuart D’All is working out extraordinary damage costs with nPower. CCllr Watson to request an update.
• Flooding -  CCllr Macpherson raised concerns about overflowing culverts in several areas. Cllr Baird informed the CC that culverts should be cleared annually. Cllr Baird will inform the department of our concern and ask the next due date. She will suggest they contact the CC for more details.

Police Report

No police officer was available to attend on the night, due to a local incident. A written report was received on 10^th, highlighting the following issues.

• During the last few weeks, there has been several fire raising incidents reported in the Kinross area. Several vehicles, a building, a recycling bin have been set alight. Tayside Police ask that people are extra vigilant and immediately report anything suspicious.
• Wallace Park – checks carried out re parking and no major issues found.  Will continue to monitor.
• No reported crime or significant issue since date of last meeting.
• Regular speed checks continue to being carried out on local arterial routes.  Warnings, conditional offers and reports to PF where necessary.

No discussion on these matters was possible at the meeting.

Treasurer’s Report

GCC – BALANCE ON ACCOUNT £4,615.77

Only transaction was payment for retiral gifts (£40).Note : includes £3,380 held for Village Hall adjacent land improvement

GCC INVESTMENT £6,000, 2.15% for 1 year till July 2012

NEWSLETTER – BALANCE £2,208.07. Shop donations from December issue £188 to date.

SCHOOL FUND £941

HBOS change of signatories forms sent to HBOS Due Diligence department with strongly worded letter on procedures and branch errors that has made this process unnecessarily lengthy. They have phoned and apologised for errors by branch.

Planning

The following planning applications have been reviewed since the last Council meeting:-

1. Erection of a wind turbine on land 520 metres NE of Newhill Farm

CCllr Johnston informed the meeting that this turbine is to be erected on land within our CC area. He advised there were no grounds for objection.

2. Change of use of land and landscaping work for the formation of a horse arena at 4 East Blair Cottages, Glenfarg (in retrospect)

Application noted. No objection.

The following Applications have been approved by P&KC since the last Council meeting:-

1. Alterations and extension to dwellinghouse  5 Gwendoline Row Drunzie
2. Erection of 2 of steel portal framed sheds for workshop and testing facility Waste Recycling Centre Binn Farm

It was decided that the list of relevant planning applications and decisions would be noted in the community council minutes, with details of any objections. Full details would appear on the CC’s website, and the CC’s page of the newsletter would direct readers to the website for further information.

Website

CCllr Watson presented a paper on the two existing Glenfarg websites (CC’s website at glenfargcc.org.uk and community site at glenfarg.org). After discussion, it was decided that the CC would work towards merging the two sites into one, which would be owned by the community council and maintained by volunteer(s). The CC agreed to pay for web hosting, domain name and emails from its administration budget. There was discussion on whether to publish details of local businesses, with or without a charge. CCllrs Macpherson and Watson to put together a paper on possible options for the way forward. It was agreed that, after consultation with absent CCllrs, councillors’ photos would appear next to their names on the website.

Data Protection

The CC’s entry in the Register has been renewed. After discussion, it was agreed that all existing minutes (from 1991 onwards) should be kept as historical documents and CCllrs will aim to change them to electronic format and make them available on the website. It was also agreed that correspondence over two years old no longer active could be disposed. CCllr Watson to check that this did not conflict with P&KC policy.

AOCB

Arngask PS to Kinross HS Catchment Area – P&KC informed the CC that they are to hold consultation on this proposed change during period 2^nd Feb to 30^th March

Damage to the Glen Road at the first bridge over the river going north towards Perth. Cllr Baird to investigate 

Kinross-shire Forum of Community Councils CCllr Johnston had received an invitation for the CC to join or send an observer to the next meeting of this forum. After discussion, it was decided to decline the invitation. CCllr Watson to inform Mike Barnacle.

Milnathort CC’s leaflet CCllr Johnston recommended this leaflet as a method of promoting the work of the CC and inviting the public to attend meetings. Although some felt that the community was already aware of our meetings but chose not to attend, it was decided to supply leaflets to the shop and newsletter for a trial period. A member of the public pointed out by that more copies of the Agenda should be available at meetings.

Signed copies of the new Constitution had been received and were given to CCllrs

Damage to Temporary Drain Cover bottom of Church Brae has been reported

Notice of Closure of 19 Play Parks in Perth & Kinross has been circulated. None are within our area.

Community Benefit Fund Panel CCllr Ponton reported that the panel had not yet met to make any decisions on the current applications.

Newsletter CCllr Vaughan had provided the CC with details of income and expenditure. She had suggested that, as the costs of advertisements had remained static for several years, they should be increased. After discussion, it was agreed to halve CCllr Vaughan’s suggested increase for this year but build in modest increases in subsequent years. The possibility of some colour pages was discussed but left for consideration at a later date.

Dog Fouling in Wallace Park and other areas. CCllr Arnold to submit item in newsletter.

Overgrown hedge A member of the public requested action on the hedge between Kandy road end and Barley Mill track. CCllr Watson to write to Malcolm Curtis.

Damaged bus shelter on B996 at Callford road end. CCllr Arnold to report again

Damaged Road Sign has been reported by GDIB

Marquee Hire Charge to be discussed at next meeting. CCllr Vaughan to review

Date of next meeting –March 5^th 2012 at 7.30pm

Draft minutes of meeting held on 28^th Nov 2011

Present

CCllrs Armstrong, Arnold, Johnston, MacKenzie (Chairman), Macpherson, Ponton, Vaughan and Watson.

By Invitation

Cllr Robertson and PC Riches

Members of the public

There was 1 member of the public present

Apologies

Cllr Baird

Presentation to retiring Chairman

CCllr MacKenzie on behalf of the council and the community of Glenfarg thanked Colin Campbell for his work as Chairman and as a community councillor and presented him with a certificate and a gift.

Previous minutes

With the insertion of the name Johnston in paragraph “Flooding” after CCllr the minutes of 5^th Sept 2011 were proposed by CCllr Johnston and seconded by CCllr Watson.

Matters arising (not covered elsewhere in agenda)

None

Police Report

PC Riches reported on launch of the Festive period campaign which will target drink/drug driving, mobile phone use whilst driving, non compliance with seat belt law and vehicle defects.

Reported crimes in the area during period since last meeting were attempted break in at Lochelbank, car vandalism in Hayfield Road and theft from Glenfarg garage forecourt.  All remain unsolved.

The GCC raised the issue of complaints received from Glenfarg residents re agricultural vehicles speeding and the mud on roads particularly during potato harvesting.  PC Riches was unfamiliar with regulations on this subject and had no information on the report of 10^th Nov of mud issues between Duncrievie and Milnathort.  She is to pursue.

The issue of vehicles in Wallace Park was also raised and PC Riches will ask that regular patrols pass this area.

She urged that use of the Police non-emergency number 0300 111 2222 be promoted to all residents.

Flooding

Cllr Robertson is to speak with Cllr Baird and P&KC re the ongoing problems of flooding at the Stables, at bottom of Duncrievie Road and on the road from Arngask to Paris Bridge.

Pressured Area Status Consultation

Cllr Robertson gave the GCC background information to this consultation, outlining the situation as exists in the Kinross-shire ward.  The GCC then agreed with the proposed P&KC curtailment of the Right to Buy legislation for a period of 10 years.

Newsletter

Cara Chalmers has kindly agreed to complete the December issue.  There have been no applications received from the latest editor vacancy advert and in the absence of any volunteers the GCC agreed that Kate Armstrong take on the role following agreed Terms of Reference signed.  The Newsletter Sub Committee has thanked Deborah Widley who, for personal reasons, is unable to continue in the team. Cara and two members of the reporting team are also stepping down.

The GCC recorded its thanks to Cara.

Binn Farm

CCllr Arnold reported on the last meeting of the Binn Farm Forum.  Date for next meeting, which will be held in Glenfarg, has not yet been set.

Scoping Report Phase 2 This report has been received and circulated.  Concerns were expressed over traffic management (items 11 & 12).  In its response GCC will call for traffic management to be a very robust part of the environmental assessment with consideration being given as to the obligations placed upon the developers to actively manage traffic movement and not to excuse breaches by suggesting that they have no control over independent contractors. GCC proposed that skid resistant surface been laid in area of entrance to site from A912.  CCllr Watson is to request that Road Surveyor carry out a Road Safety Audit.

Neighbourhood Watch

There is currently no listing for Glenfarg.  CCllrs Ponton & Arnold are to examine all aspects of introducing schemes throughout area and will report to GCC at next meeting.

Tractor Issues

It was agreed the GCC write to farmer(s) re villagers’ concerns over speed, mud on road, routes used and verge damage experienced this year.  GCC will express an understanding of the problems caused by this year’s weather and a desire to assist the farmers wherever possible.

Treasurer’s Report

No change from last report.

Bank signatories have now been changed to current Chairman, Secretary and Treasurer i.e. CCllrs MacKenzie, Watson and Vaughan.

AOCB

Poor state of the Wicks o Baiglie Road – the community council believes that there was a condition set that Npower would make good the road after the Lochelbank wind farm work was complete. Cllr Robertson to investigate.

Grit Bins Survey carried out and recommendations for movement/replacement sent to P&KC

Fallen Tree in Wallace Park P&KC tree officer alerted and since no danger this tree is not high priority.

Dead elm tree a possible danger to vehicles passing on B996 – CCllr Vaughan to report this to P&K Council

Vehicles in Wallace Park CCllr Watson to request that P & KC repair the gatepost and replace the gate. Also gap in fence to be closed off.  It is hoped this will stop the drivers who have caused damage to grass of park.

Drain in Greenbank Road Cleared

Stephen’s Site   GCC heard of the current work being undertaken on the site in preparation for housing development in the future. This is concerned with drainage. New application will propose site access will incorporate the creation of a roundabout.  This was looked on favourably by GCC as it was believed this would assist in slowing down vehicles before entering the village.

Queen’s Diamond Jubilee   In view of the date being close to Fete, it was felt by GCC that a separate event is unlikely to be feasible.  Secretary to approach Fete committee.

Data Protection   GCC secretary CCllr Watson nominated Data Protection officer for GCC.  This includes Glenfarg Newsletter.

Christmas Decorations  A request was received from a member of the community for some form of Christmas decorations at the 2 main entrances to the village.  Cllr Robertson reported on how Milnathort had established its displays.  Since it is too late for this year to process it was agreed that  this be looked at in spring/summer next year.

CCllrs e mail communications It was agreed that such communications should not be used as a substitute for proper discussion and decision-making at public CC meetings and that exchanges be limited to establishing background information that will better inform the discussion that then takes place in the public forum.

Community Benefit Fund Panel Nominations

After the member of the public had left the meeting the GCC members voted on the 4 applicants, whose names and written submissions had been forwarded by the Scottish Communities Foundation for comment and recommendation.  The secretary will inform Scottish Community Foundation of the GCC’s recommended 2 applicants.  In addition it was confirmed that CCllr Ponton will be the GCC representative on the panel.

Date of next meeting – January 9^th 2012 at 7.30pm

Draft Minutes of Extra-ordinary General meeting held on 7^th Nov 2011

 Present

Cllrs Baird and Robertson

CCllrs Armstrong, Arnold, Johnston, MacKenzie, Macpherson, Ponton, Vaughan and Watson

Members of the public

There were no members of the public present

Cllr Baird opened the EGM.

She first thanked the outgoing Chairman Colin Campbell and retiring CCllrs Bill Connolly and Charlie Murison, and congratulated the eight nominated and appointed CCllrs.

Appointment of Chairperson

CCllr Donald MacKenzie was nominated by CCllr Johnston and seconded by CCllr Vaughan.  Role accepted by CCllr MacKenzie who then chaired remainder of meeting.

Appointment of Secretary & Treasurer

Secretary – CCllr Janet Watson was proposed by CCllr Mackenzie and seconded by CCllr Vaughan

Treasurer -  CCllr Gillian Vaughan was proposed by CCllr Mackenzie and seconded by CCllr Johnston

It was agreed that there was no need to appoint a Vice Chairperson and that in the absence of the Chairman an available CCllr would deputise.

Minute Secretary – CCllr Armstrong was proposed by CCllr Watson and seconded by CCllr Vaughan

Appointment of Data Controller

Secretary is to seek advice from P&KC on this role and responsibilities and will report back to GCC at first business meeting when appointment will be made. In the meantime, the Secretary will assume the role.

Adoption of Constitution, Standing Orders and Code of Conduct for Community Councillors

Constitution – Unanimously adopted.  Identified as Glenfarg Community Council and signed

Standing Orders – Unanimously adopted.  Agreed that minutes of this EGM be approved at AGM in May 2012.

Code of Conduct for CCllrs – Each CCllr agreed to abide by this Code on appoinment

Sub – committees

Planning – CCllrs Arnold, Johnston (lead) and MacKenzie

Newsletter – CCllrs Macpherson (lead), Vaughan and Watson

Community Benefit Fund – CCllrs Johnston, Macpherson, Ponton (GCC panel member) and Vaughan

Binn Farm Liaison Reps – CCllrs Armstrong and Arnold

Current Financial Statement

Current Account balance – £1289.71

Signatories for all accounts to be changed to new chairman and secretary and continuing treasurer namely CCllrs MacKenzie, Vaughan and Watson.

The accounting period for 2011-12 will be 13 months to bring in line with new constitution requirement which requires year end March.

The %age of CBF to be handled by GCC will be administered through the general account with no requirement for additional account to be established.

Meeting Dates

There will continue to be 6 public meetings and 1 AGM annually.  The first meeting will be Mon 28^th Nov 2011 followed by a meeting on 9^th Jan 2012.  Subsequent dates will be agreed and advertised.

Training

Secretary to seek information and advise accordingly.

AOCB

Retiring CCllrs – It was agreed that some form of recognition be made to retiring Chairman and C Murison.  Action – CCllrs Watson & Armstrong

Minutes to Newsletter – It was agreed that in order to avoid delay in publication of Newsletter, CCllr prepare a News article on GCC business for Newsletter.  This will include reminder of existence of Notice Board and website where up to date minutes can be found.

Date of Next Meeting

Mon 28^th Nov 7.30pm Village Hall

Community Benefit Fund

Update – August 2011

The developers of the Lochelbank Wind Farm, RWE npower Renewables are providing a fund for the benefit of residents in the geographic areas represented by the Community Councils of Glenfarg and Bridge of Earn.  Money from the fund will be used to support community projects and activities in these areas.

RWE npower Renewables will contribute at least £20,000/year, rising in line with inflation for 25 years, from spring 2011.

The Fund’s Trustees will be those of the Scottish Community Foundation, the charity that will manage the fund. Groups and organisations working in the area will be able to apply to the Foundation for grants from the fund. Although the Foundation will handle applications, the decisions about grants and how the money is used will be made by a local Advisory Panel, made up of community representatives.

This update is intended to answer some questions about the Community Benefit Fund and provide information about how and when the money will be available.

What is the Scottish Community Foundation?

The Scottish Community Foundation is a charity (no. SC022910) dedicated to strengthening communities by awarding grants that make a genuine difference to the lives of local people. It runs a range of grants programmes – including others linked to community benefit funds like this one – which support community groups and projects across Scotland. See www.scottishcf.org.for more information.

What will the Advisory Panel do?

It will advise the Scottish Community Foundation on priorities or strategies for use of the funds available, and make decisions about which applications to award grants to. Applications will be received and checked against agreed priorities and criteria by the Scottish Community Foundation before being presented to the Advisory Panel for decisions.

Who will be on the Advisory Panel?

It will be 6 local people who live, work or volunteer in the area: the Advisory Panel will include 3 representatives from each area and will include at least one representative from each Community Council.

What kind of things will the money be used for?

It will generally be used for activities that benefit local residents by strengthening the community and improving the lives of local people. The money must be used for charitable purposes that provide public benefit, which means it can’t be used to provide financial benefits for businesses or individuals. Any specific priorities will be decided following some community consultation into the particular needs and opportunities of the communities in the areas which will then agree any priorities or specific criteria for grants.

Who will be able to apply for a grant?

Groups or organisations that have a constitution (governing document or set of rules) and are set-up on a not-for-profit basis who wish to run a project or carry out an activity that will benefit residents in the community council areas of Glenfarg and Bridge of Earn.

When will organisations and groups be able to apply for grants?

Applications will be accepted from October 2011. It is intended to award the first grants from the fund later in 2011.

What happens next?

The Scottish Community Foundation will work with the two Community Councils to launch the fund and recruit a local panel in October/November. A meeting will be held in Arngask Church Hall on Saturday 29th October at 12:00 midday. Anyone from the Glenfarg Community Council area is welcome to attend, but the event should be of particular interest to groups who may wish to apply for monies from the fund and those members of the community who might be willing to sit on the panel.

There are a range of other local and national sources of grant funding for community projects:

• The Perth and Kinross Council website and CVS; Perth and Kinross Association of Voluntary Services (PKAVS) offers information about grant funding http://www.pkc.gov.uk and http://www.pkavs.org.uk
• Perth and Kinross Grants Direct is a one-stop-shop to help individuals and local community groups from the Perth and Kinross area to access funding.  http://www.pkgrantsdirect.com
• The National Lottery Awards for All scheme offers grants of up to £10,000 for a wide range of projects: www.awardsforall.org.uk/scotland
• The Scottish Community Foundation also runs a number of grant programmes which can accept applications from groups anywhere in Scotland at any time: www.scottishcf.org/apply

For further information, contact Margaret Phelps/Helen Wray at the Scottish Community Foundation, tel. 0141 341 4960

The Scottish Community Foundation is a registered charity dedicated to strengthening communities by awarding grants that make a genuine difference to the lives of local people.

(Charity no: SC022910, Company limited by guarantee no: SC152949)

Regd Office: 22 Calton Rd, Edinburg

An Advisory Panel, consisting of 6 local people (3 from each area) who live, work or volunteer in the area, will be recruited in October / November.

Anyone from the Glenfarg Community Council area is welcome to attend the meeting, but the event should be of particular interest to groups who may wish to apply for monies from the fund and those members of the community who might be willing to sit on the panel.

The first meeting of the new community council will be on Monday 7th November, 7.30pm in Glenfarg Village Hall.

For information on the election timetable and to download a nomination form, please visit

P&K Community Council Elections 2011

This site also contains related documents on the number of members per community council, Model Constitution, Model Standing Orders and the Code of Conduct for Community Councillors.

Minutes of meeting held on 5^th Sept 2011

Present

Community Councillors (CCllrs) Armstrong, Arnold, Campbell (Chairman), Connolly, Johnston, Mackenzie, Macpherson, Murison, Ponton, Watson and Vaughan

By invitation

Councillor (Cllr) Baird

Apologies

Cllr Robertson

Previous minutes

The minutes 27^th June, with correction to School Fund balance to read £941 not £9.41, were proposed by CCllr Vaughan and seconded by CCllr Johnston.

Matters arising

Neighbourhood Watch  CCllr Arnold is to fully examine detail of role and appointment of Neighbourhood Watch Co-ordinator and obtain costs of signs etc. which it was proposed would be met by the Community Council.

Lomond Hotel   CCllr Campbell confirmed that the reporter had ruled in favour of the developer and that P&KC are not to appeal this decision.  CCllr Campbell went on to thank Cllr Baird and Cllr Robertson for their help and support to all concerned throughout this protracted case.

Blairnathort turbine  Application refused

GCC secretary  CCllr Armstrong has already handed over the role of Website administrator to CCllr Watson and will transfer the role of secretary before next GCC meeting.

Police Report

No police officer was present. However an e mailed report had been received by secretary.

The report highlighted the issue of parking at schools where the actions of some compromise the safety of others.  Where there is evidence that offences are being committed drivers will be issued with fixed penalty tickets and reported to the Procurator Fiscal.

Glenfarg reported crimes since last meeting – theft of a bicycle from Elm Row – under enquiry.

Speeding vehicles on Main Street – speed checks have been carried out.  A few drivers have been warned about their speed (nothing excessive)

Street Sports for All – successful launch at Glenfarg Fete but event on 19^th August almost a complete washout due to weather.  Next event in Wallace Park 16^th Sept 6pm-8pm.  All upcoming events will be advertised in local press, posters in village and local schools.

Treasurer’s Report

GCC balance £1,673.79 after P&KC grant received and Wreath and Hall Rental paid.

GCC Investment (with Clydesdale Bank) £6000, interest 2.15% for 1 year to July 2012.

Newsletter balance £1,966.84 – shop donations £183 for last issue (200 copies)

School Fund £941

Planning

No current issues

Elections and New Constitution

New Constitution will be ratified by incoming Community Council and formally accepted by the nominated Chairperson and 2 other Community Councillors.  P&KC schedule showed  in error that Glenfarg Community Council had a membership of 9 with proposed membership of 9.  This has been corrected to 12.

Election timetable An election will be held on Thurs 3^rd Nov if there are more than 12 nominations received by P&KC by 29^th Sept.  The first public meeting of the new Community Council will be held on the 7^th Nov if no election is required but will be delayed 1 week to the 14^th Nov if election takes place.

CCllr Campbell intimated that he does not intend to be re-nominated.

Newsletter

It was agreed that the print run of the October issue be returned to 300 after the August issue of 200 copies were “sold out”.

Information on the introduction of an annual subscription with delivery will be included in the next issue.

CCllrs Macpherson, Watson and Vaughan attended a Newsletter meeting on 1^st Sept.  The meeting  addressed the issue of errors in the August issue and this will be acknowledged in the October issue.  The team roles and responsibilities are being examined and clarified to each member with guidance of the GCC members.  Draft Terms of Reference for the Lead Editor (and team) were presented to the GCC by CCllr Vaughan.  These Terms of Reference were unanimously accepted by GCC members.  The Terms of Reference for Lead Editor will be agreed with lead editor prior to appointment to position by GCC.

The advert for Lead Editor in Dec 2010 issue indicated that an Annual Honorarium would be offered.  An open discussion on the subject of amount agreed that this be deferred until next GCC meeting by which time the appointment of a lead editor should have been formalised.  Should the appointed lead editor accept the offer of an honorarium, this would be paid annually.  It was agreed that the amount be reviewed annually in accordance with budget projections.

Community Benefit Fund (CBF)

CCllrs Johnston, Macpherson and Vaughan, as the GCC’s nominated representatives, attended a meeting hosted by Scottish Community Foundation (SCF), the administrators of the Lochelbank CBF on 23^rd August.  Also present were 3 members of Earn Community Council, co-beneficiaries of the fund.  The meeting was reported to be very professional and extremely informative.  The Memorandum of Understanding Sept 2011 and the Terms of Reference Sept 2011 produced by SCF were presented to the  Glenfarg Community Council by their representatives and were accepted. Memorandum of Understanding proposed by CCllr MacKenzie, seconded by CCllr Ponton.  Terms of Reference proposed by CCllr MacKenzie, seconded by CCllr Connolly.

Flooding

The fear of potential flooding in Hayfield Road due to debris in River Farg leading to blocked culvert has been reported to P&KC.  Other areas causing concern include the recurring flooding in Duncrievie Road (near junction at Ladeside crossroads) and Greenbank Road /Avenue at War Memorial.  CCllr Johnston has reported these to P&KC and Cllr Baird has been informed by Roads Superintendent that plan is in place to address Greenbank Road / Avenue.  CCllr Macpherson advised that it appears that water from field in this vicinity has altered course and culvert  is clear but is not operational.

Correspondence (not covered elsewhere)

1. Cllr Barnacle has invited GCC to join a group to address Kinross-shire pertinent issues. GCC to decline invitation.
2. Invitation to enter Perthshire Positive Action Award 2011.  CCllr Armstrong has submitted entry in Community Spirit Category.
3. Recommended public holiday dates 2012
4. Hilton of Duncrievie 4 dwelling houses planning application consent
5. Thank you letters from Explorer Scouts, Glenfarg & Duncrievie in Bloom, Glenfarg Football Club and Arngask Primary School for allocation of share of Glenfarg Fete proceeds.

AOCB

1. Grit Bin Relocations – In preparation for Winter 2011-12, P&KC have asked Community Councils to review positioning of grit bins throughout their area and submit recommendations for relocation or replacement.  CCllr Arnold is to co-ordinate GCC’s reply stating several relocations and 1 replacement and will also include a request for an additional bin to be provided.
2. The GCC unanimously agreed that the £250 received last year from Perthshire Positive Action Award be used to fund repairs to the pedestrian bridge across the Farg between the Bank House garden and the Glenfarg Green.
3. CCllr MacKenzie reported on the erosion of the riverbank and having received a civil engineer’s assessment it was agreed that nature be allowed to take its course.
4. Verge maintenance – Like several communities throughout the area GCC recorded complaints on lack of and late delivery of verge cutting during the summer of 2011.  Cllr Baird advised that as of this year P&KC will have contractor carry out 1 single width verge cut with double width at junctions.  This year’s program was scheduled to start 1^st July but was later with Glenfarg area finally being done near end of July.  Concerns were expressed by all present that this arrangement is unsatisfactory and several junctions should be given priority and possibly supplementary cuts.  GCC secretary to write to P&KC.
5.  Overhanging hedges and trees – CCllr Johnston raised the issue of overhanging hedges causing road safety issues in particular the area beyond The Stables.  The cutting back of such hedges and trees is the responsibility of the landowner and GCC will contact as necessary.
6. Glenfarg website – The Glenfarg portal site which was initially set up by Village Hall committee during the hall extension funding procedure is to be examined by CCllrs Macpherson and Watson with a view to possible combining of it and Glenfarg Community Council site and possibly Glenfarg newsletter.  They will report to next meeting.

Chairman stepping down

The meeting closed with CCllr MacKenzie expressing his thanks, which was echoed by all present, to CCllr Campbell who has intimated that he does not intend to stand for re-election.  He praised CCllr Campbell for his many years serving the community of Glenfarg and in particular for his leadership as Chairman through changing times and undertaking many duties responsibly and selflessly.

Next meeting 7^th Nov 2011 (or if election held 14^th Nov)

Please download this document by clicking below . . .

P_KScheme 2011

Community Council Elections

TIMETABLE